Check Printing
MICR Check Printing • Electronic Payment Options (EFTs) • Positive Pay
USL Financials Accounts Payable contains all the functions necessary to track, distribute and pay invoices. This module integrates with the Purchase Order, Inventory Management, Project Accounting and Fixed Assets modules to price and quantify purchase orders created by the system.
Paper Checks
• Automated check processing for plain paper check printing on safety stock with MICR encoding.
• MICR Check Printing feature eliminates the need for pre-printed and numbered checks for each of your bank accounts.
• Eliminates the storage and security issues as well as check-number logging and control issues associated with pre-printed and pre-encoded check forms.
• Configure the check printing options to meet organization needs.
• Ability to print up to two signatures of your authorized Officer or Officers on the checks with secure integrated Signature.
• Blank check stock may include your company logo pre-printed or USL can print the logo for you.
• Up to three default options for the Crystal check format.
• Custom Crystal check formats may be used.
• Multiple banks may have unique check formats.
• Option to print on regular check stock that has a mixture of pre-printed items.
• Ability to preview/print test checks.
• Ability to reprint checks with appropriate security.
• Allows for separate checks to be printed for designated vouchers.
Positive Pay
• Protects against most counterfeit and all altered dollar amounts
• Available for all USL Bank Accounts.
• Integrates seamlessly MICR Laser Check Printing.
• Allows multiple daily transmissions.
• Helps prevent check fraud by means of a digital confirmation of checks presented for payment.
Electronic payment option (EFTs)
• Security and internal control is significantly strengthened, reducing chance of fraud and theft. Paper check stock no longer needs to be stored and secured.
• Clerical work and errors are reduced through automated efficiency.
• Ability to manage and forecast cash flow is improved.
• Stale-dated checks are no longer a possibility.
• Bank reconciliations are simplified, as there will be no outstanding checks to account for.
• Check printing, mailing and handling costs are reduced.
• EFT is environmentally friendly. Pa-per & ink used in producing checks and envelopes is reduced, as is the carbon footprint.
• Ability to export ACH (Automated Clearing House) files in accordance with NACHA standards.
• Three ACH Format “PPD” (default), CCD and CTX.
• Automatic Conversion to EFT after Pre-note.
• Option to print, email, or both the Remittance Advice with information and breakdown of the in-voices. If email option is chosen the USL user may also opt to receive copy.
Download Check Printing Cut Sheet
Reports
Provide powerful on-line inquiry and drill-down tools:
• View Vendor Invoice History
• View Open Items
• View Payments by Month
• View Checks
• Distributions to General Ledger
• Distribution Codes
• Recurring Payables List
• Aged Open Items
• Open Payables History by Date
• AP Accounts
• Check Register History
• Excess Checks
• Vendor History
• Vendor Labels
• Vendor Information
• Cash Disbursements Projection
• Cash Requirements
• Purchases/Discounts
• Purchasing Addresses
Minimum System Requirements
SERVERS
• Dual Core, 2.3 GHz or better
• 4GB RAM (32-bit Windows Server) sized by need
• 8GB RAM (64-bit Windows Server) sized by need
• Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)
SQL SERVER
• Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)
TERMINAL SERVER (if utilized):
• Dual Core, 2.3 GHz or better
• 4GB RAM (32-bit Windows Server) sized by user count
• 8GB RAM (64-bit Windows Server) sized by user count
• Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)
CLIENT WORKSTATIONS
• Core 2 Processor, 2.3 GHz or better
• 2GB RAM or better
• Microsoft Windows 7 (SP1) – Windows 10 Pro
• Microsoft Office Professional 2007 – 2016 (32-bit only)
Online Help
USL Financials contains context-sensitive, online help for all features and functions of the system.
Security
• Full USL Database, Module, Menu, Function, Action and Account Lev-el security options relative to the system security.
• Full security by Delivery Location in PO and PQ.
• Departmental Security via Workgroups in A/P, A/R, GL, and PQ.
• Security by Project, Sub-Project, and Funding Source (Grant).
• Relative to system security, The AP module has special menu items for administrative processing. Supervisor can see all the data entry users entries and is able to post it.
